Freedom of Information

Structure , functions and responsibilities:

The MCC is an extra budgetary unit and an entity falling under the remit of the Ministry for Tourism.  Its functions are vested by the Minister, upon a  Board of Management which is composed of a chairman,  seven members and a secretary.  The mission of the MCC is to strive to provide business conferences, leisure and banqueting facilities, of the highest quality standard through effective teamwork and constant attention to detail.  MCC strives to go beyond expectation of its guests and provides them with an experience unsurpassed in the industry.  It strives to be the choice, in the hub of the Mediterranean, for present and future customers.

Click here to view the MCC Organisational Chart.


Documents and manuals held by the entity:

-    Agreements with suppliers in the normal course of business
-    Agreements with customers
-    Files related to procurements
-    Agreements for acquisition of immovable property
-    Financial documents, including audited accounts, related to the activity of the entity
-    Documents related to internal procedures
-    Files related to recruitment
-    Personal files of the employees
-    Agenda items and minutes of meetings
-    Collective agreement handbook


Details of internal complaints procedure:

 
An applicant whose request for information is refused, or who is otherwise not satisfied with the information provided, its format or the extension of the deadline for the submission of the notification indicating whether a request would be met or not, may address a complaintmay address a complaint to foi@mcc.com.mt  
                
The complaint should be addressed to the FOI Officer, who shall bring the complaint to the attention of the Chief Executive Officer. The officer  shall reply to the applicant within 10 working days from the receipt of the complaint. The applicant shall also be informed that he or she may appeal the decision or otherwise address a complaint to the Information and Data Protection Commissioner in accordance with the Freedom of Information Act (Cap. 496 of the Laws of Malta). 
 
The officer responsible shall inform the applicant of the decision taken with respect to his or her complaint, and in the event of confirmation of a decision not to release the pertinent information, shall explain the reasons thereof. Whenever the applicant’s complaint is related to the format of the information provided or to an extension of the deadline for the submission of the notification indicating whether a request would be met or not by the Entity, and the original decision is upheld, the applicant shall be given an explanation as to why his or her complaint cannot be positively addressed. 
 
An applicant may also make use of the Internal Complaints Procedure to report failure to meet deadlines or to send notifications. In those cases where the request for information can be met, but has not been met within the deadlines specified by the Act, the officer responsible shall waive any applicable fees for the submission of information.
 
 
Other information:
 
Working Hours (Winter – 07:00 – 16:30/Summer – 07:00 – 13:00)
Payment Modalities- Cheques should be made payable to MCC.
Relative forms are available from the following link www.foi.gov.mt (downloads section)
 

Contact:

The freedom of information officer may be contacted on foi@mcc.com.mt

 

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The Freedom of Information Act

Eligible persons are entitled to submit Freedom of Information (FOI) requests to all established Public Authorities, including the MEDITERRANEAN CONFERENCE CENTRE. The requests have to be in written format on prescribed forms and have to be delivered to an office of the Public Authority, either electronically - by email or through the portal www.foi.gov.mt - or manually (by hand or by post).
 
 Freedom of Information Act (English Version)
 Freedom of Information Act (Maltese Version)
 
Submitting a Request / Complaint
 
Eligible Persons:
 
In order to be eligible to submit FOI requests, a person has to be a resident in Malta and to have been so for a period of at least five years. Such person has to be also either a citizen of Malta or a citizen of any other member state of the European Union or a citizen of any other state the citizens of which have a right, in virtue of any treaty between such state and the European Union, to be treated in Malta in the same manner as citizens of member states of the European Union.
 
FOI request / complaint can be submitted via the e-ID on the FOI Portal (www.foi.gov.mt). An online request can also be done for both the FOI request and FOI complaint without the need for the applicants to register through e-ID.
 
Alternatively the FOI request form or Complaint form can be submitted by email to foi@mcc.com.mt or by post to Mediterranean Conference Centre, Mediterranean Street, Valletta VLT 1645.
 
 
Obtaining a copy of the Forms
 
Application Forms (and Complaints Forms) are available for download from this website or from the Freedom of Information website at http://www.foi.gov.mt.
 
 Request Form (English Version)
 Request Form (Maltese Version)
 
Information to be Provided
 
When filling in the application form applicants will be required, apart from providing contact details, to give an indication of the document/information that they wish to obtain. They will also need to indicate the format in which they wish to receive such document/information, namely as a hard copy/print-out, as an electronic copy, in the form of a summary/excerpt of contents or by on-site inspection of the document / information in question. Copies of the ID card or passport and/or additional documentation, as deemed necessary may be requested by the Public Authority, in the case of requests relating specifically to the individual, individual's assets/interests/right of access.
 
Types of Requests
 
In essence, one may ask for any article that is held by a public authority and on which information has been recorded in whatever form, including electronic data, images, scale models and other visual representations, and audio or video recordings, regardless of whether the information can be read, seen, heard or retrieved with or without the aid of any other article or device. One may also ask for documentation which contains policies, principles, rules or guidelines in accordance with which decisions or recommendations are made in respect of members of the public (including bodies corporate and employees of the public authority in their personal capacity). Furthermore eligible persons have the right to request information (in the form of a written statement) on a decision or recommendation made in their respect or in respect of a body corporate which they represent.
 
Acknowledgements
 
FOI requests will be duly acknowledged by the Public Authorities. The acknowledgement forms will include a unique reference number and an indication of the date by when the response will be given. The forms shall also include specific information related to the Public Authority, such as its address, telephone numbers, e-mail addresses, opening hours and also details of its internal complaints procedure.
 
Checks to be carried out by the Public Authority
 
On receipt of the application form, the Public Authority will verify whether the request qualifies as an FOI request and will inform the applicant accordingly if this is not the case. If it transpires that additional information/documentation is required, applicants will be contacted by the Public Authority to whom the request has been submitted and they will be provided with all possible assistance in order to ensure that such request complies with the provisions of the Act. This notwithstanding, when submitting an FOI request, applicants are not required to provide any justifications for requesting any particular documentation / information.

The Public Authority will also verify whether the requested document / information is held at its end. If this is not the case such Public Authority will seek to identify the proper entity to whom the request should be submitted and will transfer such application accordingly (informing the applicant in the process). If no alternative entity is identified (meaning that the document/information cannot be traced at any Public Authority) the applicant will be informed accordingly.
 
Processing of request
 
Once it establishes that a request is an FOI request and can be addressed from its end, the Public Authority will determine whether it can provide the applicant with the document / information requested (in full or in part) or whether it will refuse the request. Prior to taking a decision in this regard, the Public Authority shall consider whether any of the exemptions listed in the FOI Act apply. The Public Authority will submit notification of whether the request will be accepted or not within 20 working days from its receipt. An additional 20 working days extension can be further applied, brining up the total to a maximum of 40 working days from the date of the receipt of the original request.
 
Payment of Fee
 
When submitting a response to the Applicant, the Public Authority shall indicate whether any fees apply. If applicable, such fees shall cover only the costs related to making a document available to the applicant, namely man-hours of processing, costs of photocopies/faxes and digital media and costs related to inspections. Notwithstanding the above, the total applicable fee shall not exceed €40. No additional fees can be incurred for submitting applications or complaints.
 
The application of fees is regulated by L.N. 158 of 2010.
 
Remedial Action:
 
If the applicant is not satisfied with the response provided by the Public Authority vis-à-vis its request, the applicant is entitled to submit a complaint to the same Public Authority. If, subsequently, the applicant remains unsatisfied with the response received, he/she may lodge an appeal with the Information and Data Protection Commissioner (IDPC). If the applicant remains dissatisfied with the outcome of the appeal he/she may appeal to the Information and Data Protection Tribunal and, subsequently, to the Court of Appeal. Complaints may be submitted for the following reasons:
 
If the Request has not been deemed to be an FOI request
 The Public Authority has applied an extension to the 20-working day deadline to notify the application whether access would be given to the document / information requested
 The Public Authority has imposed a fee which is deemed to be excessive
 The document is not being provided in the requested format
 The request is being refused
 
One may also submit a complaint if the Public Authority does not respect the 20 working day deadline (or the deadline indicated in the notification of extension, if applicable) for submitting a response.
 
 Complaint Form (Maltese Version)
 Complaint Form (English Version)
 
 Complaint Form to IDPC (Maltese Version)
 Complaint Form to IDPC (English Version)
 
Receiving documentation / information
 
Whenever a Public Authority communicates a decision to an Applicant that access to a document / information will be granted, the applicant shall also be invited to effect payment of fees (if applicable). Within 10 working days following payment, the Public Authority will provide the document / information in the same format as the applicant had originally requested or, if this is not possible, in any other format deemed appropriate by the Public Authority. Applicants who submit requests through the FOI portal (www.foi.gov.mt) may be provided with the possibility of downloading the document / information directly from the site.

If no fee will be charged, the document / information will be provided within 10 working days following notification. The request shall be considered to have been abandoned by the applicant if payment is not effected within 20 working days following notification.
 
  
Information provided according to Article 17 of the Freedom of Information Act may be viewed by accessing the above links or by contacting the  Freedom of Information Officer, Tel : 21243840 or on email foi@mcc.com.mt